Mercer County Technical Education Center’s plan for assuring the health and safety of the institution's employees, students and guests includes the following:
A. Crisis Response Plan
i. Updated annually and submitted to Mercer County Schools
ii. Includes Law Enforcement, school personnel, counselors, administration, nurses, and parents.
iii. Establishes evacuation and reunification procedures and protocols.
iv. Includes Mental Health Plan
B. Safety Committee
i. County Wide
ii. School Level
1. Meets quarterly and consists of staff, students, security team
SAFETY COMMITTEE
The safety committee is one part to achieving continuous improvement in a safety process. The committee’s primary focus is to detect and correct institutional hazards. The MCTEC’s Safety Committee is composed of representatives of the school administration, faculty, staff, students, and security personnel. The committee is chaired by ACE Coordinator. The committee meets quarterly and as circumstances warrant. Agendas and minutes of committee meetings are kept on file in the ACE Coordinator’s office.
CLOSED CAMPUS POLICY
MCTEC is a closed campus, and all effort is made to keep entrances secure throughout the day and evening. The facility has all entrances secured and there is a camera/doorbell entrance system equipped on the main building of campus. Procedures are in place for visitors who are in the building and on campus. MCTEC also has multiple cameras that help monitor, record and document instances throughout the campus.
This policy allows adequate property control and appropriate security measures with the primary purpose being the protection of students, employees, visitors, and school property. The Superintendent along with district level administrators and building level administrators shall enforce this policy. Students are not allowed in parking lots during school hours without proper authorization from their program instructors who have communicated with the administrative team.
MCTEC also maintains safety with two full-time security guard and a School Resource Officer when needed from the Princeton City Police Department.
VISITORS
School personnel should notify the office if expecting any visitors or presenters. Those visitors MUST report to the office upon arriving at the school and sign in and out. Any person not on an official class roster or considered an employee of the institution or the county, is considered a visitor. To properly monitor the safety of students and staff, all visitors who wish to enter classrooms MUST report to the office, sign in, and present a photo ID to receive a visitor’s pass. Visitors are not to contact students, stand in hallways, visit classrooms or areas of the building without the approval from office staff. Furthermore, MCBOE employees must show their official county photo ID upon entering the building. They will not be required to exchange their ID for a visitor’s pass.
Anyone in violation of this policy may be reported to the appropriate police department or to emergency services. Persons not enrolled or employed by the MCBOE shall not loiter on or about any school, school building, or school grounds without permission from a building level administrator. According to WV Code 61-6-14A, any person who violates the loitering law shall be guilty of a misdemeanor.
CLERY ACT
MCTEC complies with the Clery Act and Safety Information is available upon request in the main office. Drills, lockdowns, and evacuations are practiced yearly and input from staff, students, and or any visitors is requested to improve or make changes to plans. Information on the statistics can be found in main office of campus.
SAFETY DRILLS
During the school year, fire drills and lockdown drills are held to acquaint students with the proper procedures for evacuation or lockdown in an emergency. School personnel are provided with updated information at the beginning of each academic year and review of the protocols are covered in staff orientation and faculty meetings.
EMPLOYEE ACCIDENT REPORTING POLICY
The MCBOE takes the safety of every employee very seriously. In this regard, prompt reporting of all accidents is critical to ensure employees receive the best care possible and so that future accidents can be prevented. This operating procedure establishes a systematic process to ensure that accidents/incidents are properly reported and documented in a timely manner. All MCBOE employees, including administrators, teachers, and service personnel are responsible for reporting all accidents which occur at work. This includes any accident or injury related to employment. All “near misses” which could have been resulted in injury or lost time shall also be reported.
The employee should notify his/her supervisor immediately, if possible, and in any event within 24 hours of the time of the injury. If the injury first becomes apparent after the employee has completed the normal workday or work week, the employee must still notify the supervisor by the next scheduled workday after the date of the employee becomes aware of the injury.
Failure to properly report an incident can result in denial of benefits. Information about the injury and the related accident/incident is to be provided by the administrator/supervisor by completing the Employee Accident Report form and submitting a copy to the appropriate department at the MCBOE. The Employee Accident Report form should be signed by the employee and supervisor. If the employee is unable or refuses to complete and sign the form, the supervisor who has knowledge of the accident should, within 24 hours, complete as much of the report as possible and submit the Employee Accident Report form.
STUDENT AND VISITOR ACCIDENT REPORTING
It is the policy of the MCBOE to have a record of all student and visitor accidents that occur throughout the district. The MCBOE purchasing department for liability will receive and maintain a copy of the report of all accidents that occur, and a copy will remain on file at the school. The reports shall be provided to the MCBOE within 24 hours of occurrence or immediately if the student or visitor is taken out of the school for medical attention. Student and Visitor Accident Reports received by the MCBOE are forwarded daily to the West Virginia Board of Risk and Insurance Management for review and processing.
State Law for Accident Reporting:
Accident Reporting is governed by WV Code 23-1-14, and shall follow policies defined in the Policy Manual, section 8442 – Reporting Accidents. See appendix A below.
Distribution:
The Health and Safety Plan is distributed to all faculty and students at the start of each school year.
Personnel Responsible for Overseeing the Plan:
The Director of the Mercer County Technical Education Center evaluates the plan annually.
Review / Evaluation / Revision:
The effectiveness of the health and safety plan will be reviewed and evaluated annually with input from employees and students.
APPENDIX A
